# Promotional video: event-page release sheet

Editable English worksheet. Copy one sheet per event edition and video version. Replace brackets with confirmed information; leave a field marked Pending until its owner resolves it.

## 1. Source and purpose

| Field | Entry |
| --- | --- |
| Event and edition | [ ] |
| Public event page URL | [ ] |
| Video purpose for a prospective attendee | [ ] |
| Final clip title and file/version ID | [ ] |
| Video owner / event-fact approver | [ ] / [ ] |
| Approved host and host account owner | [ ] / [ ] |
| Placement on event page and adjacent heading | [ ] |
| Planned publication date / recheck date | [ ] / [ ] |

## 2. Claim and media review

| On-screen or spoken claim | Current source of truth | Approved by / date | Changes likely? | Action if changed |
| --- | --- | --- | --- | --- |
| Date and time | [event record] | [ ] | [ ] | [ ] |
| Venue or arrival detail | [venue-approved record] | [ ] | [ ] | [ ] |
| Speaker or activity | [programme owner] | [ ] | [ ] | [ ] |
| Price, ticket availability or call to action | [ticket owner] | [ ] | [ ] | [ ] |
| Other specific claim | [ ] | [ ] | [ ] | [ ] |

| Media item | Approved version / owner | Published check |
| --- | --- | --- |
| Final video and opening/ending | [ ] | [ ] |
| Poster frame and descriptive title | [ ] | [ ] |
| Caption file, language and sync | [ ] | [ ] |
| Text route for information conveyed only in video | [ ] | [ ] |

## 3. Host and fallback

| Field | Entry |
| --- | --- |
| Hosted video URL (internal record) | [ ] |
| Embed code or supported site video URL | [ ] |
| Host visibility and allowed embed domains | [ ] |
| Direct public video-page URL, if available and approved | [ ] |
| If direct page does not exist, page text shown after embed failure | [ ] |
| Written event facts that remain visible without video | [date / venue / ticket route / contact] |

A direct video link is useful only if the intended visitor can open it. It may fail when the video host is unavailable. Keep the event-page facts readable independently of the player.

## 4. Published visitor test

| Scenario | Device/browser and signed-out state | Result / date | Fix owner | Retest |
| --- | --- | --- | --- | --- |
| Poster and play/pause | [ ] | [ ] | [ ] | [ ] |
| Audio, captions and text route | [ ] | [ ] | [ ] | [ ] |
| Keyboard and mobile layout | [ ] | [ ] | [ ] | [ ] |
| Event/ticket/contact text without playback | [ ] | [ ] | [ ] | [ ] |
| Embed slowed or blocked; direct link if approved | [ ] | [ ] | [ ] | [ ] |
| Host unavailable; event page remains informative | [ ] | [ ] | [ ] | [ ] |

## 5. Update and closeout

- Current page/video/caption version: [ ]
- Next recheck date and owner: [ ]
- Trigger to replace or remove clip (changed claim, programme, ticket status): [ ]
- Post-event decision and date: [archive with review / remove] [ ]
- Direct fallback link rechecked after any change: [ ]