# Conference audience Q&A microphone-runner sheet

This editable worksheet is in **English**. Copy it for one room and session. The moderator selects and ends question turns; the AV technician confirms microphone operation and handles audio faults; the venue approves waiting positions and circulation routes. Use the event's own access, equipment and cleaning procedures. Do not collect attendee names for a simple turn tally.

Event / session: ____________________  Room: ____________________  Local date and time: ____________________

Sheet owner / revision: ____________________  Current session run sheet reference: ____________________

Moderator / cue contact: ____________________  Runner: ____________________  Backup runner: ____________________

AV technician / contact: ____________________  Venue route or access lead / contact: ____________________

Audience microphone ID: ____________________  Agreed holder before and after Q&A: ____________________

Q&A opening cue and expected window: ____________________  Stop / last-question cue: ____________________

## Approved positions, routes and participation options

Attach or reference the venue-approved seating map. List only paths and standing points cleared for this session; do not decide aisle use from this sheet alone. Agree how a person unable to reach the usual handoff point or hold the mic can ask a question. The moderator announces the method to attendees.

| Seating zone | Runner wait point | Venue-approved approach and return path / map reference | Alternative question route or contact | Confirmed by / time |
| --- | --- | --- | --- | --- |
| | | | | |
| | | | | |
| | | | | |

Moderator's call cue: ____________________  End-of-turn cue: ____________________  Skip / stop cue: ____________________

If several people signal at once, runner waits for: ____________________

How a remote written question reaches the moderator, **if offered**: ____________________  Monitor: ____________________

## Pre-Q&A rehearsal and AV handoff

| Check | Actual result / reference | Owner / time |
| --- | --- | --- |
| Mic ID and operating mode confirmed on this system | | |
| Runner shown model-specific on/off or mute behavior | | |
| Live test from representative audience position heard by AV | | |
| Moderator call, end and stop cues practised | | |
| Approved route and alternative question route walked through | | |
| Failed-mic / replacement handoff agreed with technician | | |
| Device handling or cleaning procedure reference, if applicable | | |

Ready to start? [ ] Yes  [ ] Conditional, with owner below  [ ] Hold for moderator / AV / venue decision

Open condition and decision owner: ________________________________________________________

## Question-turn tally and exceptions

Record **zone or turn number**, not the person's name. The moderator decides who speaks; the runner acts on the cue. If the route is blocked or a different participation option is needed, pause and use the agreed route or seek the venue lead.

| Turn / zone | Moderator cue time | Mic delivered or approved alternative used | Mic retrieved / next holder | Fault, blocked path or missed turn | Follow-up owner |
| --- | --- | --- | --- | --- | --- |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |

## Audio fault, stop and equipment return

| Time / mic ID | What was observed | Reported to AV technician | Technician decision / replacement ID | Moderator or venue notified | Resolution / owner |
| --- | --- | --- | --- | --- | --- |
| | | | | | |
| | | | | | |

Actual stop cue / time: ____________________  Last question turn: ____________________

Mic returned to / role / time: ____________________  Return condition or exception reference: ____________________

Skipped zone or participation request still open / owner / next action: ______________________________

Worksheet handed to / time / record location: _____________________________________________________