# Conference interpretation receiver issue-and-return desk sheet

This editable worksheet is in **English**. Copy it for each room, desk or session. The interpretation technician validates the live language-to-channel map and device controls; the desk records physical issue, swap, return and handoff. Use the venue or operator's existing equipment, cleaning and record procedures. This sheet does not set an attendee ID, deposit or loss-fee rule.

Event / room / session: ____________________  Date / local time: ____________________

Desk and sheet revision: ____________________  Desk lead: ____________________

Interpretation supplier / technician contact: ____________________  Equipment record reference: ____________________

Issue point / hours: ____________________  Return point / hours: ____________________

## Technician-validated channel card

Record the map heard on the **actual system in this room**, then use the same revision on the attendee card. Do not infer the channel from a receiver label or an earlier session. Ask the technician to confirm a changed programme before replacing the card.

| Language heard | Channel shown on this device | Listening-test receiver ID | Technician / check time | Desk card revision |
| --- | --- | --- | --- | --- |
| | | | | |
| | | | | |
| | | | | |

Live feed and controls demonstrated to desk by / time: ____________________

Current channel card location / revision: ____________________  Failed-feed decision contact: ____________________

## Opening pool and procedure references

| Pool check | Count / IDs / location | Verified by / time |
| --- | --- | --- |
| Receivers physically received | | |
| Headphones or accessories received, if tracked | | |
| Live-tested and ready receivers | | |
| Supplier-approved spare receivers | | |
| Fault-held or untested receivers, apart from ready pool | | |

Actual receiver model / instruction reference: ____________________

Venue or operator cleaning and accessory-replacement procedure reference: ____________________

Responsible operator / where cleaned units wait for reissue: ____________________

Opening physical receiver IDs (attach the supplier inventory if longer): ______________________________

## Issue and return register

Record a receiver's movement by **unit ID**. Use an attendee reference only if the operator's approved process requires it; do not add identity or deposit fields by default. Mark a unit ready for reissue only after the responsible operator's check and applicable procedure.

| Receiver ID | Issue time / attendant | Channel card revision given | Return time / attendant | Return state and location: pending check / ready / held | Linked swap or fault ID |
| --- | --- | --- | --- | --- | --- |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |

## Swap and fault record

Keep both IDs in one movement trail. A technician or designated operator decides whether the fault is in the receiver, channel instruction or feed. Do not put a removed unit back in the ready pool without its check.

| Swap / fault ID and time | Old receiver ID / symptom | Replacement receiver ID, if issued | Technician or operator / next action | Old unit status and physical location | Outcome / time |
| --- | --- | --- | --- | --- | --- |
| | | | | | | |
| | | | | | | |

Cleaning / accessory procedure performed under reference above? Unit IDs / outcome / operator: ______________________________

## Shift reconciliation and custody handoff

Shift start / close time: ____________________  Outgoing lead: ____________________  Incoming or supplier custodian: ____________________

| Receiver pool movement | Count and individual IDs | Location / record reference |
| --- | --- | --- |
| Starting physical pool | | |
| Transfers in during shift | | |
| Transfers out during shift | | |
| **Expected pool: start + transfers in − transfers out** | | |
| Ready on hand | | |
| Returned, awaiting check or cleaning | | |
| Fault-held | | |
| Issued and still out | | |
| Other unresolved IDs | | |
| **Accounted pool: ready + awaiting check + fault-held + issued + unresolved** | | |
| Variance: expected − accounted; investigation owner | | |

For each outstanding or unresolved receiver, record its **ID**, last known status, actual holding location, named custodian and next action:

| Receiver ID | Last status / time | Actual holding location or last known point | Custodian | Next action / due check |
| --- | --- | --- | --- | --- |
| | | | | |
| | | | | |

Attendee message route for unavailable channels or pending returns: ______________________________

Open-item handoff accepted by / role / time: ____________________  Completed sheet and record owner: ____________________