# Online exhibitor manual: editable page skeleton and verification worksheet

Copy this English Markdown file for one confirmed event edition. Replace every bracket with an organizer- or venue-approved value. Keep the source, approval, and change matrices in an internal working copy; publish only the sections intended for authorized exhibitors. This file does not create accounts, accept orders, or update any event platform.

## A. Release record (internal)

| Field | Confirmed value / owner |
| --- | --- |
| Event and edition | [ ] |
| Event dates and venue | [ ] |
| Current manual URL and access method | [ ] |
| Manual owner and backup | [ ] |
| Venue instructions source/version and approver | [ ] |
| Exhibitor package source/version and approver | [ ] |
| Floor plan version and allocation owner | [ ] |
| Publish time and time zone | [ ] |
| Last reviewed and next review | [ ] |
| Exhibitor questions route | [ ] |

**Audience:** [confirmed exhibitors / named team members / approved contractors]. Do not place private setup details in the public attendee exhibitor directory. Keep any attendee ticket checkout on its own labeled route.

## B. Exhibitor-facing manual skeleton

> **[Event name] — exhibitor manual, [edition]**
> Event: [date, venue]. Last checked: [date and time zone].
> For help with this manual: [working contact route].

### Actions due soon

| Who acts | Action and applicable stand type | Confirmed deadline + time zone | Direct action link | Help contact |
| --- | --- | --- | --- | --- |
| [role] | [required/optional; what to submit or order] | [ ] | [descriptive link] | [ ] |

### Contents

1. [Before arrival](#before-arrival)
2. [Arrival, unloading and access](#arrival-unloading-and-access)
3. [Stand setup](#stand-setup)
4. [Show days](#show-days)
5. [Services and orders](#services-and-orders)
6. [Badges and team](#badges-and-team)
7. [Promotion and public exhibitor profile](#promotion-and-public-exhibitor-profile)
8. [Removal and exit](#removal-and-exit)
9. [Questions and updates](#questions-and-updates)

### Before arrival

- **What to do:** [confirmed preparation action].
- **When:** [date, time and time zone, if applicable].
- **Where:** [precise link, document or contact].
- **For whom:** [all confirmed exhibitors / only specified stand type].

### Arrival, unloading and access

[Confirmed entrance, access window, delivery route and relevant venue source. Link the current plan. State who handles exceptions.]

### Stand setup

[Confirmed stand allocation and setup route. Link to the venue's current technical instructions and responsible specialist rather than replacing them with guesses.]

### Show days

[Confirmed opening and exhibitor access details, on-site contact, and only the procedures the operations owner has approved.]

### Services and orders

[For each service, name the provider, what's included, what must be ordered, applicable deadline and time zone, direct order link and help route. Mark optional services clearly.]

### Badges and team

[Who requests badges, the current request link, instructions for new team members, and any confirmed access conditions.]

### Promotion and public exhibitor profile

[Approved promotional assets and submission route. Keep the public attendee profile separate from internal team and setup details.]

### Removal and exit

[Confirmed removal window, route, handback contact and source of venue instructions.]

### Questions and updates

[Working contact route]. The current manual is [URL]. Latest revision: [date and time zone]. Material changes will be sent by [approved communication channel] to [affected audience].

## C. Source, action and link matrix (internal)

Repeat one row per fact, order, form, task or link. Unknowns remain in the internal draft until approved; a blank deadline is not permission to invent one.

| Section / fact | Source document or decision + version | Owner / approver | Applies to | Required or optional | Verified deadline + time zone | Precise destination URL | Link tested by / date | Publish status |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | draft / approved / live |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | draft / approved / live |

## D. Distribution and experience check (internal)

- [ ] The current edition, revision date, owner and help route are visible.
- [ ] Every listed date, stand identifier, venue instruction and service inclusion matches its approved source.
- [ ] Every action states who acts, what to provide, deadline with time zone, destination and help contact.
- [ ] The contents links reach their sections; link names describe their destinations.
- [ ] Private manual access and the public attendee directory are configured for the intended audiences.
- [ ] A confirmed exhibitor, rather than an admin, can open the URL and required linked resources.
- [ ] A newly added authorized team member can get the intended access.
- [ ] On a phone, the next deadline, unloading route, order form and help contact are findable.
- [ ] Long names, tables and linked diagrams remain usable on a narrow screen.
- [ ] Keyboard navigation reaches the contents, action links, forms and contact route in order with visible focus.
- [ ] Critical external links reach this event edition and the right action, not a generic home page or old edition.
- [ ] The introduction was sent to confirmed contacts through the approved channel; recipients are recorded.

| Device / account / date | Reader task | Observed result or defect | Fix owner | Retest result / date |
| --- | --- | --- | --- | --- |
| [ ] | Find next action and deadline | [ ] | [ ] | [ ] |
| [ ] | Reach unloading route and plan | [ ] | [ ] | [ ] |
| [ ] | Open exact service form | [ ] | [ ] | [ ] |
| [ ] | Use contents and links by keyboard | [ ] | [ ] | [ ] |

## E. Change and notification log (internal)

| Published time + time zone | Old → new instruction | Source and approval | Affected exhibitors | URL/links retested | Direct notice route and time | Owner |
| --- | --- | --- | --- | --- | --- | --- |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

**Before opening:** Reconcile this edition with the final venue plan and service list. Label superseded files as old editions or remove them from the active route. Verify reminder deep links. **After the event:** Save the final manual and change log for the next organizer, but recheck all event-specific facts before reuse.