# Conference agenda website release worksheet

Editable working copy — English. Replace bracketed prompts with confirmed facts. Keep private access tokens and unpublished contact details in the team's approved secure system, not in this public template.

## 1. Scope and owners

| Item | Confirmed value or decision | Owner | Checked on |
| --- | --- | --- | --- |
| Event edition and public agenda URL | [ ] | [ ] | [ ] |
| Event dates, location and displayed time zone | [ ] | [ ] | [ ] |
| Authoritative programme record and version | [ ] | [ ] | [ ] |
| Programme fact approver | [ ] | [ ] | [ ] |
| Website editor and public-page reviewer | [ ] | [ ] | [ ] |
| Public schedule review cadence | [ ] | [ ] | [ ] |

## 2. Choose the display method

Try the actual provider and published site before selecting. Record only observed behavior.

| Question | Native HTML | Provider iframe | JS widget or API view |
| --- | --- | --- | --- |
| Who edits the source and the visible page? | [ ] | [ ] | [ ] |
| What publishes an approved change? | [ ] | [ ] | [ ] |
| Measured source-save to public-view delay | [ ] | [ ] | [ ] |
| What works without the provider? | [ ] | [ ] | [ ] |
| Phone and keyboard result | [ ] | [ ] | [ ] |
| Maintainer and rollback action | [ ] | [ ] | [ ] |

**Chosen method:** [ ]  **Why this team can maintain it:** [ ]

**Provider instructions / documented permissions, if applicable:** [ ]

## 3. Field map and publication rules

For each field, name the source location, whether it is approved for public display, and the exact website destination. Add rows for the event's real fields.

| Public field | Source field / record | Required, optional or withheld | Approver | Page/list/detail location | Test session ID |
| --- | --- | --- | --- | --- | --- |
| Stable session ID | [ ] | [ ] | [ ] | [ ] | [ ] |
| Day and local time zone | [ ] | [ ] | [ ] | [ ] | [ ] |
| Start and end | [ ] | [ ] | [ ] | [ ] | [ ] |
| Session title and status | [ ] | [ ] | [ ] | [ ] | [ ] |
| Room, track or online mode | [ ] | [ ] | [ ] | [ ] | [ ] |
| Confirmed speaker | [ ] | [ ] | [ ] | [ ] | [ ] |
| Short summary and detail link | [ ] | [ ] | [ ] | [ ] | [ ] |
| Actual ticket or attendance condition | [ ] | [ ] | [ ] | [ ] | [ ] |

**Never-public fields to exclude from this feed:** [ ]

**Rule for provisional, moved, replaced and cancelled sessions:** [ ]

## 4. Update route and stale-content check

| Step | Owner | Record or URL | Time with time zone | Evidence / next action |
| --- | --- | --- | --- | --- |
| Programme change approved | [ ] | [ ] | [ ] | [ ] |
| Source record saved | [ ] | [ ] | [ ] | [ ] |
| Website publication performed or triggered | [ ] | [ ] | [ ] | [ ] |
| Public list and detail observed | [ ] | [ ] | [ ] | [ ] |
| Other channels or saved programme reviewed | [ ] | [ ] | [ ] | [ ] |

**Old value → new value; affected session ID(s):** [ ]

**Mechanism actually in use:** [manual copy / iframe provider refresh / data sync / scheduled build / other: ]

**Measured lag or cache behavior:** [ ]  **When to show or remove a “last checked” label:** [ ]

## 5. Direct link and failure route

**Public direct agenda link (tested without organizer login):** [ ]

**Native page summary that remains useful if the embed is blocked or slow:** [ ]

**Approved current fallback URL or staffed information route:** [ ]

**Fallback owner and restore / rollback action:** [ ]

**What this fallback cannot do (for example, reserve a seat):** [ ]

## 6. Release evidence

Use the published URL and an account without editor access. Sample every event day and track, including a changed session. Mark a check complete only after observing the public page.

| Check | Result / session ID / device | Owner | Checked at |
| --- | --- | --- | --- |
| Approved times, zone, room, title, status and links match | [ ] | [ ] | [ ] |
| Narrow phone: no lost title/time/room association | [ ] | [ ] | [ ] |
| Keyboard: day, filter, detail and frame entry/exit | [ ] | [ ] | [ ] |
| Enlarged text and readable headings/table headers | [ ] | [ ] | [ ] |
| Direct provider link opens as an attendee | [ ] | [ ] | [ ] |
| On staging, simulate a slow/unavailable provider with browser network controls or vendor test mode; next step remains clear | [ ] | [ ] | [ ] |
| Before/after page speed observation, if using third-party code | [ ] | [ ] | [ ] |
| Post-change source-save and public-observation times recorded | [ ] | [ ] | [ ] |

**Release decision and approver:** [ ]  **Published URL:** [ ]  **Release time with zone:** [ ]

**Post-event page/archive owner and action:** [ ]