# Event accessibility request: public copy and restricted response log

Event: ______  Access lead: ______  Monitored private channel: ______  Last check: ______

## Public registration wording — replace brackets with verified details
“We want you to be able to participate in [event]. Confirmed access features and event format are at [link]. If you need a change or support, use [private request link] or contact [monitored email/phone]. Tell us what would help and how you would like us to respond. You do not need to share a diagnosis here. We will acknowledge your request and discuss what can be arranged.”

The page should describe real venue/streaming details. Do not use this wording to claim a service has been arranged before checking it. If some services need lead time, give a preferred contact date while keeping a path for late inquiries.

## Private request fields
- Event/session or participation point: ______
- What change or support would help? ______
- Preferred contact channel: ______
- Optional detail or follow-up route: ______
- Privacy notice, access controls and retention owner: ______

## Restricted response log — do not publish or place in a general volunteer sheet
| Request reference | Received | Guest reply channel | Access lead | Clarification needed | Provider or venue check | Proposed arrangement / alternative | Guest response | Confirmed action and owner | Closed date | Retention action |
|---|---|---|---|---|---|---|---|---|---|---|
| Sample-001 | | | | | | | | | | |

## Close-out check
- [ ] Acknowledgment says “received,” not “arranged.”
- [ ] Access lead reviewed the participation barrier and requested support without demanding an unnecessary diagnosis.
- [ ] Relevant venue or provider confirmed what it can deliver.
- [ ] Guest was told the actual arrangement or a practical alternative through their preferred route.
- [ ] On-site or virtual delivery owner received only the needed details.
- [ ] Open requests were reviewed after any venue, format, schedule or feature change.
- [ ] Detailed records have approved access and retention handling.

Lead sign-off/date: ______  Outstanding issue/owner: ______