# Event accreditation: editable role-by-zone access matrix

Use the approved site plan to name the actual zones. This sample grants no access by itself and is not a safety or evacuation plan. Have venue, security and access leads approve the live version.

## Zone and checkpoint register

| Venue / zone ID | Plain-language location and boundary | Entry gate(s) | Hours | Zone owner | Approved plan reference |
|---|---|---|---|---|---|
| [A] | [location] | [gate] | [window] | [name] | [plan/version] |
| [B] | [location] | [gate] | [window] | [name] | [plan/version] |

## Access matrix

Use **A** = allow, **D** = deny, **C** = conditional with a separately approved rule. The example cells are blank deliberately.

| Role / unit | Public zone | Production corridor | Stage | Press | Green room | Vehicle gate | Dates / hours | Approver |
|---|---|---|---|---|---|---|---|---|
| Event operations | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| Production supplier | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| Speaker / performer | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| Media | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| Sponsor / invited guest | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

Replace or remove sample role and zone names. Vehicle and equipment rights may require a separate matrix. Review accessible routes and emergency access outside the credential decision.

## Exceptions and gate verification

| Exception reference (not personal details) | Role / zone | Reason and time window | Approver | Credential changed? | Gate notified? | Revoked / expired? |
|---|---|---|---|---|---|---|
| [case ID] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

At each gate, test: correct credential; wrong zone; wrong time; expired or missing badge; approved exception; and offline reader. Record the supervisor contact, alternate check process and current matrix version. Never let a checkpoint block approved emergency or accessible routes.