# Event hearing-support room and attendee-information sheet

Complete one row per room or stage with the venue and AV lead. Only publish confirmed information. This is not an equipment specification or a substitute for local accessibility review.

| Event/date | Venue reviewer | AV reviewer | Accessibility contact | Public page URL | Next review |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

| Room / session | System and coverage confirmed | Microphone/audio feed checked by | Personal-device compatibility known? | Receiver/headphones/neckloop or other accessory actually available | Pickup and return location | Reservation or other condition confirmed | On-site help contact | Public wording updated | Test date / issue owner |
|---|---|---|---|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Attendee-facing copy scaffold

In [confirmed room], [verified system type] is available during [confirmed sessions]. [List exactly which accessories are available and whether a personal hearing device needs a specific feature.] Collect equipment at [actual location] during [actual hours]. [State only confirmed reservation/return conditions.] For questions or support, contact [team and channel]. [List captions and interpretation separately if confirmed.]

Recheck after a room, schedule, audio or supplier change. Do not promise compatibility for every hearing aid or borrow a rule from another venue.