# Event AV production supplier brief

Event and purpose: ____  Date: ____  Audience size and format: ____  Brief version and owner: ____
Venue / room / contact: ____  Status of details: [confirmed / provisional / open]

## Audience outcomes and show moments
| Moment / time / run-of-show version | What in-room and remote attendees must hear, see or do | Content / speaker / owner | Audio, visual, caption, recording or interaction need | Cue caller | Confirmed, provisional or open question |
|---|---|---|---|---|---|
| Opening | | | | | |
| Key presentation | | | | | |
| Audience questions | | | | | |
| Transition / close | | | | | |

## Venue and delivery facts
Attach current room plan and venue guidelines: ____  Stage / seating / access facts: ____
Load-in, setup, rehearsal, doors, show and strike windows: ____
House AV, power and network contacts (do not guess specifications): ____
Rigging or outdoor work requiring qualified review and venue approval: ____
Accessibility and language needs; caption/interpretation provider and rehearsal owner: ____

## Content handoff
Slides/video/audio/graphics owners: ____  Accepted format and transfer method: ____
Current content version and approval owner: ____  Revision deadline or decision point: ____

## Supplier response requested
[ ] Proposed solution against each audience outcome
[ ] Equipment and operator roles, setup, rehearsal, show and strike scope
[ ] Recording/stream/caption deliverables, format, handoff and support
[ ] Venue dependencies, qualified approvals and fallback proposal
[ ] Included items, assumptions, optional items, exclusions and price basis
[ ] Open questions with owner/date and revision process

Supplier review date: ____  Decision owner: ____  Current quote/plan version: ____
Change log: what changed ____  who approved ____  cost/crew/cue impact ____  revised version shared ____