# Event budget approval request and decision record

Copy this sheet for each **budget version**. Attach or link the detailed budget; this page records the decision, not every transaction. Follow your organization's actual approval policy and local requirements.

**Event / edition:** [ ]  **Organizer:** [ ]  **Request ID and version:** [ ]  **Submitted:** [ ]  **Decision needed by:** [ ]

**Purpose and scope:** [Who is the event for, what is included, and what has changed since the last approved version?]

**Budget owner:** [ ]  **Requested approver(s):** [ ]  **Authority source/policy:** [ ]

| Financial view (currency: [ ]) | Amount | Evidence or assumption | Owner |
|---|---:|---|---|
| Estimated costs in attached budget | [ ] | [budget version/link] | [ ] |
| Already committed costs included above | [ ] | [commitment log] | [ ] |
| Remaining proposed costs | [ ] | [quotes or estimates] | [ ] |
| Revenue scenario (separate from spend authority) | [ ] | [ticket/sponsor assumptions] | [ ] |
| Reserve or contingency, if proposed | [ ] | [basis and access rule] | [ ] |

**Key uncertain items / excluded costs:** [ ]

**Supplier offers or booking holds that expire:** [item, date and time zone, consequence if no decision]

**Decision requested:** [approve this budget version / approve with stated conditions / return for revision / decline]

**What this approval would permit under our policy:** [ ]

**What still needs separate procurement, contract, payment or other approval:** [ ]

## Decision log

| Date and time zone | Budget version | Approver and authority | Decision | Approved ceiling and currency | Conditions / next action | Record link |
|---|---|---|---|---:|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

**Condition owner and deadline:** [ ]  **Requester notified:** [ ]  **Budget tracker updated by:** [ ]

If a material scope or cost assumption changes, record a revised version and route it under the organizer's actual reapproval rules. A budget decision alone does not prove that an order was placed, a supplier contract signed, an invoice approved or payment settled.