# Event financial closeout worksheet

Event / edition: __________  Currency: __________  Period through: __________
Finance owner: __________  Record version: __________  Review date: __________

## Evidence index

| Source | Export or document date | Period / event ID | Where retained | Reviewer |
|---|---|---|---|---|
| Ticket orders and adjustments | | | | |
| Payout summary and itemization | | | | |
| Bank receipt | | | | |
| Supplier commitments and invoices | | | | |
| Cash and deposit records | | | | |

## Reconciliation and open items

Use one row for each difference or obligation. Do not net unrelated streams together.

| Stream / item | Expected amount | Observed amount | Difference or pending amount | Status | Evidence reference | Owner | Next action | Review date |
|---|---:|---:|---:|---|---|---|---|---|
| Ticket gross vs. itemized adjustments | | | | | | | | |
| Processor payout vs. bank receipt | | | | | | | | |
| Supplier invoice vs. approved commitment | | | | | | | | |
| Deposit / bond return | | | | | | | | |
| Refund, dispute or reimbursement pending | | | | | | | | |

## Closeout decision

- Approved budget version and material variance: __________
- Open obligations and estimated remaining exposure: __________
- Decision: [ ] Closed  [ ] Provisionally closed with open items  [ ] Returned for correction
- Conditions and evidence still required: __________
- Finance reviewer and date: __________
- Next review owner and date: __________

This is an organizer tracking tool, not accounting or tax advice. Follow your entity’s finance policy and obtain qualified local review when treatment is uncertain.