# Event harassment reporting route and attendee contact card

Adapt with the event venue, trained response leads and qualified local reviewers. Replace every placeholder before publishing. Never promise absolute confidentiality or a guaranteed outcome; explain who may need information to respond and applicable limits.

## Attendee-facing card

**If someone is in immediate danger:** [actual local emergency route and venue assistance point]

**To raise a concern now or after the event:** [in-person contact/location and staffed hours] or [tested email/form/phone and staffed hours].

**If that contact is involved or unavailable:** [independent alternate and channel].

**What happens next:** [who acknowledges], [how and when to expect the next contact according to your reviewed policy], [how to state a safe way to reach you]. You may share what you know; staff will not ask you to investigate. [Reviewed explanation of privacy and its limits].

**Access needs:** [accessible format, interpretation or other contact route].

## Organizer route worksheet

| Stage | Named role and alternate | Reachable channel / staffed hours | Action and handoff | Restricted record / owner | Reviewed by |
|---|---|---|---|---|---|
| Immediate safety or urgent help | [ ] | [ ] | [ ] | [ ] | [ ] |
| First listener / confidential conversation | [ ] | [ ] | [ ] | [ ] | [ ] |
| Report involves named contact | [ ] | [ ] | [ ] | [ ] | [ ] |
| Response assessment and support | [ ] | [ ] | [ ] | [ ] | [ ] |
| Follow-up or post-event report | [ ] | [ ] | [ ] | [ ] | [ ] |

## Pre-opening check

- [ ] A person outside the team can find the route on mobile and at the venue.
- [ ] Email, form or phone actually reaches the named covered person.
- [ ] Staff know how to listen, help with immediate safety and hand off without investigating.
- [ ] The alternate works when a named contact is unavailable or implicated.
- [ ] Privacy language, record access, safeguarding and local legal duties were reviewed.
- [ ] Changes to people, hours, venue or contact methods trigger a new check.