# Market vendor arrival and stall handoff register

Copy this register for one event day. Use the approved site map, access plan and booking list. This is an operational arrival record, not a permit, insurance, traffic or structural safety approval.

**Event / market date and time zone:**
**Venue and approved map version / update time:**
**Vendor check-in point and desk lead:**
**Venue route lead and contact channel:**
**Stall-zone lead and contact channel:**
**Who may approve a stall or access change:**

## Expected vendors and actual arrival

| Booking or trading name | Stall reference | Assigned arrival window | Onsite work contact | Actual arrival time | Booking checked by | Status: expected / checked in / held | Open question and decision owner |
|---|---|---|---|---|---|---|---|
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |

Keep only the contact details needed by the authorized event team. Pre-event document, permit or insurance checks belong with the designated organizer or venue lead; mark their clearance reference here only if the event's process requires it.

## Route release and stall acceptance

| Stall reference | Vendor checked in at | Approved unloading route / current restriction confirmed by venue lead | Route instructions handed over by / time | Stall receiving person | Vendor reached stall / time | Stall accepted or issue held | Decision owner / next review |
|---|---|---|---|---|---|---|---|
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |

Record check-in and stall acceptance separately. Neither mark certifies a structure, electrical setup, food operation or clearance to open to the public.

## Exceptions and handoff

| Time | Vendor / stall | Issue: late / no-show / booking mismatch / blocked stall / missing provision / other | Interim action under approved plan | Authorized decision and owner | Teams informed | Resolution or receiving lead / next review |
|---|---|---|---|---|---|---|
|  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |

**Last desk-to-site reconciliation time:**
**Current number expected / checked in / stalls accepted / open:**
**Unresolved arrivals, access changes or vacant stalls accepted by next lead and time:**
**One instruction to improve for the next edition:**