# Event media accreditation: editable application and decision kit

Adapt this kit to your event's approved criteria, venue rules and privacy notice. It is a planning template, not an application for any real event and not a universal definition of a journalist.

## Public application notice

- Event, dates and time zone: [fill]
- Media access that may be offered, and areas excluded: [fill]
- Application deadline and expected decision point: [fill]
- Applicant categories and evidence accepted by **this** event: [fill]
- Accessible help or alternative submission contact: [fill]
- What submission means: **request received; access remains pending until approval and credential issuance**.

## Field map

| Field or question | Why needed | Required now? | Reviewer | Keep until / owner |
|---|---|---|---|---|
| Applicant name as it should appear on a pass | Individual credential | [decide] | Press office | [policy] |
| Contact method | Decision and changes | [decide] | Press office | [policy] |
| Outlet, organization or commissioning party | Understand assignment | [decide] | Press office | [policy] |
| Media role | Route access needs | [decide] | Press office | [policy] |
| Requested dates and coverage purpose | Define scope | [decide] | Press office | [policy] |
| Assignment evidence or work link | Apply local criterion only | [decide] | Authorized reviewer | [policy] |
| Interview or photo-position request | Allocate scarce access separately | Conditional | Press / production | [policy] |
| Additional crew names and roles | Issue individual credentials | Conditional | Credential desk | [policy] |
| Equipment, vehicle or access request | Route to venue owner | Conditional | Production / venue | [policy] |

## Decision log

| Application ID | Criteria applied | Evidence reviewed | Outcome and general reason | Authorized dates and areas | Reviewer / date | Applicant notified | Door list updated |
|---|---|---|---|---|---|---|---|
| [ID] | [event rule] | [reference, not unnecessary document copy] | [pending / ask / approve / decline] | [scope] | [name/date] | [date] | [yes/no] |

## Messages to adapt

**Receipt:** “We received application [ID] for [event]. It is under review and does not grant access. We expect to update you by [date/time zone]. Contact [route] to correct a detail.”

**Approval:** “Application [ID] is approved for [named person], [dates], [zones]. Collect or access your credential at [method/location]. Interview, camera or vehicle requests are [separately confirmed / still pending]. Bring [only event-approved items]. For help, contact [route].”

**Request for information / decline:** State the specific missing item or the event criterion not met, the next available step under your policy, and a contact route. Do not imply an appeal is available unless your event provides one.

## Door rehearsal

- [ ] A submitted but unapproved record does not issue a pass.
- [ ] The credential record lists one person and the approved dates/areas.
- [ ] Production-only requests remain separately approved.
- [ ] Changed crew, lost pass and separate arrivals reach a named decision owner.
- [ ] Gate staff can verify status without viewing unnecessary application documents.