# Event merchandise counter stock and closeout register

This editable worksheet is in **English**. Copy it for each counter and shift. Use the event's approved product, price, payment, exchange and venue plans. The sales system remains the source for transaction records; this sheet follows the physical stock and unresolved exceptions. Do not record customer payment details here.

Event / date / local time zone: ____________________  Counter / location: ____________________

Sheet revision / owner: ____________________  Seller or stock owner: ____________________

Counter lead: ____________________  Storage custodian: ____________________  Adjustment approver: ____________________

Approved selling window: ____________________  Price-list revision: ____________________  Payment escalation contact: ____________________

## Opening stock by exact variant

Use the same reference on shelf labels, the sales list and this sheet. Count only physically verified, saleable units assigned to this counter. Keep samples, damaged items, staff allocations, reserves and unopened cartons separate.

| Variant reference / description / size | Physical opening quantity | Reserve location and quantity (separate) | Shelf / box location | Counted by / time | Received by / time |
| --- | ---: | --- | --- | --- | --- |
| | | | | | |
| | | | | | |
| | | | | | |

Unverified cartons / location / named verifier: ___________________________________________

Opening exceptions and decision owner: ___________________________________________________

Opening status: [ ] ready  [ ] conditional, owner and action recorded below  [ ] hold

## Movement ledger: every non-sale change

Record both sides of each transfer. An exchange may create an incoming line for one variant and an outgoing line for another. Do not rewrite the opening count to absorb a later discrepancy.

| Local date / time | Variant reference | Quantity in (+) or out (−) | Reason: receipt / transfer / sample / damage / comp / exchange / correction | From location and person | To location and person | Approval / evidence reference |
| --- | --- | ---: | --- | --- | --- | --- |
| | | | | | | |
| | | | | | | |
| | | | | | | |

## Rush and shift handoff

Outgoing lead: ____________________  Incoming lead: ____________________  Handoff time: ____________________

| Variant or issue | Current recorded balance / location | Physical spot check if needed | Restock / exchange / payment-status issue | Owner | Next check time |
| --- | --- | --- | --- | --- | --- |
| | | | | | |
| | | | | | |

Sold-out variants and display update owner: _______________________________________________

Reserve custodian contact / planned replenishment: _________________________________________

Handoff accepted by / time: _______________________________________________________________

## Closing count and variance decision

Stop unrecorded transfers before counting. For each variant: **expected closing = opening + recorded receipts/transfers in − recorded sales − other authorized movements out**. Record exchanges in both directions. Use the actual sales record; this sheet is not a replacement receipt or financial settlement.

| Variant | Opening | In (+) | Sales (−) | Other out (−) | Expected closing | Physical closing | Difference: physical − expected | Checked reason / next action / owner |
| --- | ---: | ---: | ---: | ---: | ---: | ---: | ---: | --- |
| | | | | | | | | |
| | | | | | | | | |
| | | | | | | | | |

Check transfers, comps, damage, exchanges, returns and data entry before approving a correction. Verify how your actual inventory system treats uncounted variants before posting a full count.

Final stock location / custodian: _________________________________________________________

Open variance or payment/exchange issue / owner / next action and time: ______________________

Closing decision: [ ] reconciled  [ ] accepted with documented open variance  [ ] hold for review

Closing counter lead / time: ____________________  Next custodian acknowledgment / time: ____________________

Completed sheet storage location and record owner: ________________________________________