# Event press kit — editable template and approval register

Event: [name, edition/year]  Version/date: [date, time, timezone]  Kit owner: [name/contact]
Status: [approved for release / draft — do not publish]

## One-page event facts

| Field | Approved public wording | Source URL/document and checked date | Approver | Next review trigger |
|---|---|---|---|---|
| Event name and organizer | | | | |
| Date, start/end time and timezone | | | | |
| Venue, address or online format | | | | |
| What happens and why it matters | | | | |
| Program/speaker status | | | | |
| Ticket or registration link | | | | |
| Accessibility/contact information | | | | |
| Attendance: actual, registered or forecast? | | | | |

Short description (one or two sentences; verified only): [ ]

Long description (who/what/where/when/why; no invented claims): [ ]

Organizer boilerplate (short, dated): [ ]

## Approved voices

| Person | Name/title spelling | Exact quote or bio | Approved by/date | Where it may be used | Changes require reapproval? |
|---|---|---|---|---|---|
| | | | | | |

## Downloadable media assets

| Filename/link | Subject and caption | Creator/source | Credit line | Allowed media uses, territory, duration or restrictions | Permission record and approver | Format/size | Withdrawal contact |
|---|---|---|---|---|---|---|---|
| | | | | | | | |

Do not treat receipt of a file as permission to sublicense it. Check contracts and local rules. Keep unreleased material in a restricted folder.

## Press contact and working links

Media contact name: [ ]  Email: [ ]  Phone or alternate route: [ ]
Coverage hours and timezone: [ ]  Backup contact: [ ]  Expected response path: [ ]
Public event page: [ ]  Press assets folder: [ ]  Approved announcement: [ ]
Tested by/date in a private browser: [ ]  Downloads work: [ ]  Contact received test: [ ]

## Release and correction log

| Date/time | Changed fact or asset | Why | Approved by | Kit/version updated | Earlier recipients alerted? |
|---|---|---|---|---|---|
| | | | | | |

Before sending: remove placeholders; verify dates, links, approvals, credits and live contact. A kit supports coverage but does not guarantee it.