# Event quiet-space and welfare handoff worksheet

Use with the venue, accessibility lead and local safeguarding/first-aid contacts. This is an attendee break-space plan, not clinical advice, childcare approval or a substitute for employee welfare facilities.

| Event and site map revision | Room or quieter area | Opening hours | Venue approval / reviewer | Host and backup |
|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] |

## Guest experience and room check

| What the guest needs to know | Confirmed answer and evidence | Owner | Recheck trigger |
|---|---|---|---|
| Route from entrance and accessible route | [ ] | [ ] | [ ] |
| Noise, lighting, ventilation and seating during rehearsal | [ ] | [ ] | [ ] |
| Occupancy approach and what to do if unavailable | [ ] | [ ] | [ ] |
| Companion access and child supervision responsibility | [ ] | [ ] | [ ] |
| Name, location and hours shown on website, map and signs | [ ] | [ ] | [ ] |

## Support boundary and handoff

| Situation | What the room host can say or do | Qualified contact and private channel | Owner confirms readiness |
|---|---|---|---|
| Guest asks for a quiet break | [ ] | [ ] | [ ] |
| Guest requests accessibility assistance | [ ] | [ ] | [ ] |
| Guest needs first aid or urgent support | [ ] | [ ] | [ ] |
| Child arrives without a parent or carer | [ ] | [ ] | [ ] |
| Room closes or changes location | [ ] | [ ] | [ ] |

Before doors, walk the route as a guest, check the room during rehearsal, practise one request outside its scope and record who will update signs and website if anything changes. Do not promise supervision, treatment or conditions that have not been arranged.