# Event scope change log — editable worksheet

Copy this file for one event. This is a planning record, not an approval or a replacement for the venue's safety process. Restrict commercial and personal evidence to its approved storage location; link to it rather than pasting it into a widely shared copy.

## Event baseline

Event / edition:  
Current approved brief and version:  
Budget and schedule version:  
Public event page version:  
Change-log owner:  
Approval route and delegated authority:  
Review date:  

## Change register

| ID | Raised / by | Current commitment → proposed change | Reason and deadline | Assessment owner | Attendee / access / safety / supplier / cost / schedule effects | Decision, authority and date | Implementation owner and evidence | Public update / verification | Status |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| CH-001 (fictional) | 2026-10-17 / programme lead | One workshop room → two simultaneous rooms | More confirmed speakers; decide before final programme | producer | Second room, staffing and wayfinding need review; venue quote pending; attendee agenda changes | Pending — no approval yet | No work released | Hold public agenda change | Assessing |
| CH-___ |  |  |  |  |  |  |  |  |  |

## Impact assessment card — copy for each material request

**Change ID / requested by / date:**  
**Approved baseline (link and version):**  
**Proposed state and reason:**  
**Decision deadline and consequence of waiting:**  

| Review area | Current state | Proposed effect, evidence and uncertainty | Reviewer / action |
| --- | --- | --- | --- |
| Attendee promise, tickets and published information |  |  |  |
| Access, venue operations and approved safety plan |  |  |  |
| Programme, staffing and suppliers |  |  |  |
| Cost, payment timing and contract scope |  |  |  |
| Schedule, dependencies and reversal option |  |  |  |

**Options considered, including keeping the baseline:**  
**Recommendation and unresolved questions:**  
**Authorized decision — approve / reject / defer:**  
**Decision maker, date and evidence link:**  
**Implementation owner, due date and affected plan versions:**  
**Who must be told, through which approved channel:**  
**Public-page and ticket-flow verification owner / result:**  
**Closure date and remaining follow-up:**  

## Working rule

Keep requests pending until the designated authority decides. Do not edit the public programme, ticket terms, supplier instruction or venue plan from an unapproved row. If an urgent operational or safety issue arises, use the venue's approved escalation and incident procedure; record the resulting change afterward. Recheck dependent plans and attendee information after an approved change is implemented.