# Event sign-language interpreting service brief and live handoff — editable worksheet

Event/date: ____  Accessibility lead/contact: ____  Provider/contact: ____  Stage manager: ____  AV lead: ____  Version/date: ____

Ask the attendee or community contact which signed language and communication access they need. This is a coordination tool, not a substitute for qualified provider advice or local legal review. Do not assume captions replace interpreting.

| Session / room / stream | Time and spoken language(s) | Requested signed language | Interpreter/provider and team plan | Prep materials delivered/date | Position and attendee sightline | Lighting/camera/audio check | Break/transition owner | Change/failure contact | Attendee access confirmation |
|---|---|---|---|---|---|---|---|---|---|
| | | | | | | | | | |
| | | | | | | | | | |

Provider-confirmed preparation, team and break arrangements: ____  Quote/contract reference: ____
Agenda, scripts, slides, speaker names and terminology owner: ____  Last content update sent/date: ____
Interpreter arrival, parking, check-in and backstage access: ____  Seating/water/belongings: ____
Audience access description published at: ____  Language and covered sessions stated? ____  Request/contact route: ____

## Rehearsal and day-of verification

Actual attendee seat/view checked by/date: ____  Stream or recording signed-view size checked by/date: ____
Lighting and camera framing: ____  Audio or remote link: ____  Q&A/moving-speaker plan: ____
Schedule change signal: ____  Who may pause/adjust program: ____  How attendees are informed: ____
Provider access issue raised/time: ____  Decision/owner: ____  Retest/result: ____

## After the event

Actual coverage/hours confirmed: ____  Provider and attendee feedback route: ____  Replay signing/caption plan: ____  Next-event improvement owner: ____

Keep individual accommodation details private and accessible only to the team that needs them.