# Event signage print-proof and sign-off sheet

Copy this English worksheet for one event. It records an organizer's content review and the exact print order released to a supplier. It does not certify emergency, fire, traffic, accessibility or other required signs. Route those through the venue and competent local specialists.

Event: ____________________  Event date and time zone: ____________________

Sign-plan name/version: ____________________  Programme/room-list version: ____________________

Organizer proof owner: ____________________  Production-release authority: ____________________

Printer and job/quote reference: ____________________  Printer contact: ____________________

Required in-hand date, receiving place and contact: __________________________________________

## Sign register: one row per physical sign or distinct variant

Use the same sign ID on the venue map, artwork, print order and installation list. Create another row when wording, arrow, language, size or destination differs. A quantity of four identical copies can stay in one row.

| Sign ID / variant | Map pin and approach direction | Purpose / event phase | Approved content source and version | Exact wording / arrow / QR destination | Artwork filename and revision | Finished size / orientation / sides | Quantity | Content decision / owner / date | Printer specification and release status |
| --- | --- | --- | --- | --- | --- | --- | ---: | --- | --- |
| Example only: W-07 / English | Junction J2, guests arriving from main entrance | Point to Workshop B before doors | Programme v5 and venue map v3 | Room 310 →; QR to current programme | W-07-en-v04-proof.pdf | Confirm with printer | 2 | Pending venue route confirmation | Not released |
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## Proof review card — copy for every sign ID and revision

Sign ID and variant: ____________________  Proof filename **including revision**: ____________________

Proof received from: ____________________  Date/time: ____________________

- [ ] The ID, language, map location and approach direction match the sign register.
- [ ] Event name, date, local time, venue, entrance, room, ticket/queue label and arrow match the named approved sources. Mark items that do not apply.
- [ ] Translated copy was checked by its content owner; any venue-dependent route or service claim was confirmed by the venue.
- [ ] QR code or short link was tested from this proof where possible. Tested URL: ____________________  Date: ____________________
- [ ] Whole-sign hierarchy, images, logos, accents, numbers, edges and expected viewing context were checked.
- [ ] Finished size, orientation, sides, quantity, material, finish and delivery terms were compared with the written printer quote/job specification. Unresolved detail: ____________________
- [ ] Required venue or specialist approval, if any, is recorded **separately**. Reference/status: ____________________

Content decision: [ ] Corrections required  [ ] Content approved  [ ] Hold for missing source/approval

Content reviewer/date: ____________________  Evidence or approved-source link: ____________________

## Corrections and revision history

Describe the current detail and exact replacement. Ask for a newly identified proof; review the replacement as a whole before approval. A PDF comparison can help locate changes but does not replace reading the new file.

| Sign ID | Old proof filename | Location in artwork / current detail | Required replacement | Owner / sent date | Revised proof filename | Rechecked by / date | Status |
| --- | --- | --- | --- | --- | --- | --- | --- |
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## Production release — send one named instruction to the printer

Release only after content decisions, separate venue/specialist decisions where needed, and production specifications are resolved. A content checkmark alone does not authorize printing.

Approved sign IDs and quantities (attach current register): ____________________

Approved artwork filenames and revisions (attach exact files): ____________________

Accepted quote/job specification ID and date: ____________________

Confirmed material, finish and size source: ____________________

Delivery place, receiving contact and in-hand date: ____________________

Superseded files or sign IDs **not** to print: ____________________

Release decision / authorized person / date and time: ____________________

Printer acknowledgment of the exact file list, quantity and delivery arrangement / date: ____________________

If the room, route, schedule, wording or link changes after this release, pause affected IDs and issue a newly named proof and release. Do not overwrite an approved file.

## Receiving and installation handoff

| Sign ID / variant | Ordered quantity | Received quantity | Visible condition / wrong-version check | Exception owner and next action | Final map pin handed to installer | Installed / checked by and date |
| --- | ---: | ---: | --- | --- | --- | --- |
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Keep this sheet with the current venue map and supplier order. Restrict personal contact details in any shared copy.