# Speaker promotion toolkit — editable organizer handoff

Event: [ ]  Toolkit version/date: [ ]  Organizer contact for corrections: [ ]
Speaker: [preferred name and role]  Session: [approved title]
Date/time and timezone: [ ]  Venue/room or stream: [ ]  Session page: [ ]  Registration link: [ ]
Status: [draft / speaker approved / withdrawn]. Sharing is optional.

## Fast-start note to speaker

Thank you for joining [event]. If you would like to tell your audience about your session, the verified details, optional copy and approved graphics are below. Please edit the words to match your own view. Reply to [contact] with corrections. If you receive payment or another benefit related to promotion, review the applicable disclosure guidance before posting.

## Fact and approval card

| Field | Approved value | Source/checked date | Speaker approval/date | Change owner |
|---|---|---|---|---|
| Name, title and pronouns if supplied | | | | |
| Session title and description | | | | |
| Date, time and timezone | | | | |
| Room/stream and access | | | | |
| Registration destination and terms | | | | |
| Headshot and permitted use | | | | |

## Optional copy blocks

Short announcement: “I’m presenting [session title] at [event] on [date/timezone]. We’ll explore [specific takeaway]. Details and registration: [approved link].”

Topic-first version: “If you are working on [real audience problem], join my [session format] at [event]. The agenda and access details are here: [approved link].”

Email line: “I’m speaking at [event] on [date]. My session covers [specific topic]. Here are the current details: [link].”

Do not claim a result, price, seat limit or personal endorsement that has not been approved. Speaker may rewrite or decline any copy.

## Approved assets and sharing choices

| Asset/file or link | What it shows | Owner/permission | Text alternative | Current date/title checked | Speaker accepted? |
|---|---|---|---|---|---|
| Speaker card | | | | | |
| Event banner | | | | | |
| Logo/brand guidance | | | | | |

Hashtag if used: [ ]  Optional tracking link and what it measures: [ ]
Suggested sharing window tied to actual event schedule: [ ]  No required posting quota.
Material connection or incentive, if any: [ ]  Applicable disclosure review/owner: [ ]

## Delivery and changes

Sent to speaker/date: [ ]  Speaker correction received: [ ]  Updated version sent/date: [ ]
If session or event changes, who retires the old kit and alerts the speaker? [ ]
If speaker withdraws, who removes outdated promotional material and checks links? [ ]