# Event staff badge and key issue-and-return worksheet — edit before use

Event / venue: ____  Access owner: ____  Roster owner: ____  Issue desk lead: ____  Exception approver: ____  Version / date: ____

This blank operating worksheet must be checked against the venue access plan. It does not authorize entry by itself.

## Role and zone approval matrix

| Role or supplier group | Work zone(s) | Valid dates and hours | Escort or door condition | Approver | Roster version / decision reference |
|---|---|---|---|---|---|
| | | | | | |
| | | | | | |

Approved check-in method: ____  Late-add / substitute approval route: ____  Door/security update channel: ____

## Item issue and return log — one row per badge, card or key

| Staff ID or name (restricted) | Role | Item type | Unique item ID | Access scope / validity | Issued date/time | Issuer / receiver acknowledgment | Expected return point/time | Actual return date/time | Receiver / condition | Closeout status / exception reference |
|---|---|---|---|---|---|---|---|---|---|---|
| | | | | | | | | | | |
| | | | | | | | | | | |

Status choices should reflect actual handling: prepared, issued, returned, technically revoked (confirmed), lost/open, or resolved under an approved decision. A visual badge or mechanical key is not remotely disabled by changing a spreadsheet cell.

## Lost item, replacement or access-change record

Report time / reporter: ____  Previous item ID: ____  Last known holder/location: ____  Zones or doors affected: ____
Immediate checkpoint/venue notification and time: ____  Electronic revocation confirmed by whom/time (if supported): ____
Physical key or visual pass response decided by venue owner: ____  Replacement approved by: ____  New unique item ID: ____
New scope / validity: ____  Door or system update confirmed by: ____  Unresolved issue owner and next review: ____

## Closeout

Approved staff count: ____  Items issued: ____  Items individually returned: ____  Electronic rights revoked and confirmed: ____  Open items: ____
Open item IDs and named owner: ____  Controlled storage location: ____  Reusable item reset/inspection owner: ____
Privacy owner / retention decision: ____  Duplicate roster and export cleanup owner: ____  Final sign-off/date: ____

Keep completed logs restricted. Do not print unnecessary personal information on public-facing badges.