# Event staff clothing brief and issue register

Editable working copy (English). Duplicate for each event edition. Keep personal fit information in the employer or staffing supplier's restricted process; use a staff reference here. The venue, employer and technical lead approve any task-specific protective equipment or local worksite instruction.

## Control

| Event / edition | Venue / operating dates | Brief version / approval time | Organizer owner | Staffing supplier contact | Inventory custodian |
| --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |

Approved sample or reference location: ____  •  Staff call-sheet version: ____  •  Brief sent to supplier: ____  •  Supplier acknowledged: ____

## Role assignment matrix

Use one row per role or distinct post. Link to the actual technical or venue instruction where applicable; this sheet does not approve PPE or a safe work method.

| Role / post and work location | Clothing items and colors / approved sample | Visible identification and placement | Each item's provider | Fit / adjustment contact (restricted route) | Applicable venue or technical instruction / approver | Issue point and time | Expected return point / custodian |
| --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |

## Supply and briefing check

| Check | Owner | Result / reference | Follow-up and decision owner |
| --- | --- | --- | --- |
| Approved sample checked against each role |  |  |  |
| Delivered quantities by item / variant counted |  |  |  |
| Reserve items and exchange point confirmed |  |  |  |
| Changing / storage location confirmed |  |  |  |
| Current visual brief received by every shift |  |  |  |
| Onsite clothing and identification checked |  |  |  |

## Item issue, exchange and return

Enter each reusable item on its own line, even when several go to one person. Keep personal sizing or adjustment details out of this shared register unless the approved access arrangement requires them.

| Staff reference / shift | Item ID / type / variant | Issue condition | Issued at / by | Exchange: old item closed, new item ID and reason | Returned at / to / condition | Status: in use, returned, exception | Next check / owner |
| --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |

## Shift or event handoff

| Handoff time | Expected issued items | Returned | Still in use | Open exceptions | Storage / receiving custodian | Count checked by | Next owner / check time |
| --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |  |
|  |  |  |  |  |  |  |  |

Exception reference and decision (late worker, fit, missing item, substitution or conflicting venue instruction): ____

Decision owner and approval reference: ____  •  Affected shifts notified: ____  •  Brief version updated if needed: ____

Final inventory handed to: ____  •  Time: ____  •  Open items and next owner: ____