# Event stakeholder map — editable worksheet

Event / edition: ______  Version and owner: ______  Review date: ______

Use one row per group and decision. Do not add private contact details to a widely shared copy. The example rows are prompts, not a complete event roster or approval policy.

| Stakeholder role or group | Decision or change affected | What they need / question to ask | Input, approval or notification? | Contact owner and channel | Decision deadline | Next action and owner | Response / open issue | Review trigger |
|---|---|---|---|---|---|---|---|---|
| Venue operations | Revised room layout | Can the proposed layout be reviewed against the venue-approved plan? | Input and venue approval as required | Event producer; agreed venue channel | [date/time and zone] | Send versioned plan; producer | Awaiting review | Layout revision |
| Ticketing or registration operator | Change to admission information | Which public pages and confirmations would need updating? | Input | Registration lead; agreed support channel | [date/time and zone] | Confirm change path; registration lead | Open | Ticket or event detail change |
| Affected attendee group | Change to access information | Is the proposed route and wording clear and usable? | Input before publication | Accessibility lead; agreed channel | [date/time and zone] | Request review; accessibility lead | Open | Access route change |
| [your group] | [decision] | [specific question] | [input / approval / notification] | [owner; channel] | [date/time and zone] | [action; owner] | [response] | [trigger] |

## Decision handoff

- Decision and approved version: ______
- Required approvals and where the evidence is stored: ______
- Groups still awaiting an answer: ______
- Who updates the staff plan, attendee information and supplier brief: ______
- Date to review whether the map is still accurate: ______