# Event supplier cancellation and postponement review worksheet

Use one copy per supplier agreement. This is a question log, not contract language or legal advice. Record the exact clause and get qualified local review of material or unclear terms before signing.

- **Event / date / venue:** [ ]
- **Supplier / service:** [ ]
- **Agreement version / date:** [ ]
- **Organizer reviewer / approval owner:** [ ]
**Jurisdiction and governing law stated in agreement:** [ ]

| Scenario or question | Clause / page and exact answer in proposed agreement | Unknown or conflict | Business impact / next action | Owner / due date / resolved in version |
| --- | --- | --- | --- | --- |
| Organizer cancels for convenience: when and how can notice be given? | [ ] | [ ] | [ ] | [ ] |
| Supplier cancels or cannot perform: notice, remedy and fallback? | [ ] | [ ] | [ ] | [ ] |
| Postponement: is a new date optional or mandatory, and who confirms it? | [ ] | [ ] | [ ] | [ ] |
| Notice delivery: email/address, recipient, delivery proof, time zone and effective time? | [ ] | [ ] | [ ] | [ ] |
| Deposit and payments: what is due, retained, credited or repaid under each scenario? | [ ] | [ ] | [ ] | [ ] |
| Work already performed and third-party costs: evidence, limits, approval and payment date? | [ ] | [ ] | [ ] | [ ] |
| Replacement supplier or subcontractor: consent, standards, handover and cost difference? | [ ] | [ ] | [ ] | [ ] |
| Disruption beyond either party's control: definition, notice, mitigation and eventual termination? | [ ] | [ ] | [ ] | [ ] |
| Interaction with order form, statement of work, insurance and venue agreement? | [ ] | [ ] | [ ] | [ ] |
| Effect on attendee communications, ticket refunds and organizer cash flow? | [ ] | [ ] | [ ] | [ ] |
| Dispute path, governing law and who is authorized to send notice or approve changes? | [ ] | [ ] | [ ] | [ ] |

## Decision record

- **Open questions sent to supplier, date and version:** [ ]
- **Supplier written response and amended clause reference:** [ ]
- **Local legal reviewer for material/ambiguous terms, if needed:** [ ]
- **Operational owner for fallback and attendee communications:** [ ]
- **Approved agreement version / approver / date:** [ ]

Keep the signed agreement and any amendment with this worksheet. A checklist answer alone does not change the contract.