# Event supplier invoice approval — editable review sheet

Event and edition: [ ]  Supplier: [ ]  Contract / PO reference: [ ]  Invoice number: [ ]  Invoice date: [ ]  Due date: [ ]  Currency: [ ]  Reviewer: [ ]

| Check | Evidence / value | Exception and owner |
|---|---|---|
| Supplier identity and payment instructions match an independently verified vendor record | | |
| Invoice number is not already recorded or paid | | |
| Invoiced milestone matches the signed terms and approved changes | | |
| Delivery or service acceptance is recorded by the operational owner | | |
| Quantities, unit prices, tax lines, discounts and total add up | | |
| Deposits, prior payments and credit notes are deducted correctly | | |
| Currency, due date and payment method match the agreed terms | | |
| Budget code and approved amount are identified | | |
| Required invoice/tax information has been reviewed by qualified finance staff | | |

**Amount due:** invoiced total − applicable deposits/prior payments − applicable credits = [ ]. Verify whether the invoice already shows net amounts before subtracting anything to avoid double-counting.

**Decision:** [approve for payment / hold for clarification / reject duplicate or incorrect invoice]

Approved amount and currency: [ ]  Approver and date: [ ]  Payment scheduling owner: [ ]  Next review: [ ]
Operational acceptance record: [ ]  Invoice/document location: [ ]  Budget entry: [ ]

Approval authorizes a next step under your policy; it does not prove a bank payment occurred. Record the payment reference, date, amount and reconciliation separately after settlement. If supplier bank details change, use the organization's independent verification procedure rather than replying to the invoice email.