# Event tabletop exercise run card and action log

Use this discussion exercise against the venue's approved current plans. It does not authorize emergency actions, test live systems or certify preparedness. Review scenario and stop rule with the competent venue lead.

| Event / plan revision | One exercise objective | Facilitator | Decision owner | Venue lead | Note-taker | Real-incident stop contact |
|---|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Fictional scenario: venue power unavailable shortly before doors

Adapt only after checking the approved plan. Do not invent safety procedures or utility restoration estimates. Mark every exercise message clearly.

| Stage / inject | Facts participants know now | Discussion prompts | Decision / authority | Who must be informed | Plan or contact reference | Gap observed |
|---|---|---|---|---|---|---|
| 1. Power availability cannot be confirmed | [ ] | What is confirmed? Who verifies site status? | [ ] | [ ] | [ ] | [ ] |
| 2. Guests are arriving and ticketing is affected | [ ] | Who decides whether doors may open? What can be said without speculation? | [ ] | [ ] | [ ] | [ ] |
| 3. Venue lead issues a verified update | [ ] | Who approves next guest message and supplier instruction? | [ ] | [ ] | [ ] | [ ] |
| 4. Scenario ends | [ ] | What would trigger the real approved procedure? | [ ] | [ ] | [ ] | [ ] |

## Improvement and retest

| Observation / plan gap | Corrective action | Owner | Due date | Evidence of accepted change | Retest date / result |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

Stop immediately if a real incident occurs. Follow the real plan and venue authority, not this fictional card.