# Event venue handback and condition record

Complete with the venue representative after specialist dismantling is finished. Use the arrival-condition record and hire agreement as the baseline. This worksheet does not waive or decide contractual rights.

| Event / venue / date | Hire area and condition baseline reference | Organizer representative | Venue representative | Agreed final exit and inspection time |
|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] |

## Area-by-area final walk

| Area or borrowed item | Baseline condition/reference | Final observation | Evidence reference if permitted | Status: clear / exception / inaccessible | Recorder and time |
|---|---|---|---|---|---|
| Public rooms and furniture | [ ] | [ ] | [ ] | [ ] | [ ] |
| Backstage, production and storage | [ ] | [ ] | [ ] | [ ] | [ ] |
| Entry, exits and signage | [ ] | [ ] | [ ] | [ ] | [ ] |
| Loading and external areas | [ ] | [ ] | [ ] | [ ] | [ ] |
| Floors, walls and fixed equipment | [ ] | [ ] | [ ] | [ ] | [ ] |
| Waste, lost property and utilities | [ ] | [ ] | [ ] | [ ] | [ ] |

## Open exception and pickup register

| Issue ID and observation | Interim containment / storage | Assigned party | Agreed next action and due time | Evidence/contact | Closure confirmation |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Final access and acceptance

| Last crew left | Keys/badges/temporary access returned to | Venue inspection outcome: accepted / accepted with exceptions / pending | Exception list shared with | Organizer acknowledgement and time | Venue acknowledgement and time |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

Photographs and signatures document observations; they do not by themselves determine repair costs, liability or deposit return. Follow the venue’s actual reporting and approval process.