# Event video caption production and delivery matrix — editable worksheet

Event: ____  Production owner: ____  Accessibility reviewer: ____  Matrix version/date: ____

One row per final video edit, language and destination. A live caption service and a later recording are separate deliverables.

| Session / asset | Live or recorded? | Video edit ID | Destination / player | Spoken language | Caption language | Visible or selectable? | Accepted caption format / export | Caption producer | Content/language reviewer | Due date | Final file IDs / URL | Playback sign-off/date |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| | | | | | | | | | | | | |
| | | | | | | | | | | | | |

Approved speaker names, acronyms and terms: ____  Source of approved spellings: ____

## Live-caption handoff (if applicable)

Live provider and contact: ____  AV audio-feed owner: ____  Feed and connectivity rehearsal result: ____
How attendees access captions: ____  Display/stream check owner: ____  Fallback and escalation contact: ____
After-event recording owner: ____  Accuracy edit/review owner: ____

## Review log for each final version

| Edit ID / language | Checkpoint and timestamp | Observed issue (word, timing, speaker, sound, placement or player) | Fix owner | Corrected file ID | Retested by/date | Result |
|---|---|---|---|---|---|---|
| | | | | | | |
| | | | | | | |

Watch the actual delivered player with captions on. Check names, numbers, negations, speaker changes, meaningful sounds, timing and caption controls. Check a phone-sized view and every changed crop. Automatic captions require accuracy review; an approved file for an earlier audio edit is not final approval.

Release owner/date: ____  Published URL: ____  Final video and caption file location: ____  Future correction contact: ____

Consider important visual information separately: captions do not describe everything shown on screen.