# Event volunteer closeout log

Use at a shift or event-season end. It is not a disciplinary or permanent departure form. Keep names, contact details and sensitive incident records in the approved system; use its reference ID here.

| Event and date | Coordinator | Shift/season end or true departure? | Approved record location |
|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] |

| Volunteer record ID | Last shift confirmed | Future assignment / pause / departure confirmed | Open task and new owner | Badge/key/radio/device issue record checked | Return exception and owner | Venue/digital access reviewed by owner | Expenses/service promise and owner | Thank-you and feedback channel | Future-contact preference recorded where | Closure date/evidence |
|---|---|---|---|---|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Exception handoff

| Reference ID only | What remains open (non-sensitive summary) | Approved owner | Next action | Target date | Closed/evidence location |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Closeout note

Hi [preferred name], thank you for [verified contribution] at [event]. Your [shift/season] is complete. [Only mention outstanding expense, item or paperwork that is genuinely open, with its owner and contact.] If you would like to share feedback, [approved route]. We will ask separately whether you want future event invitations. Please contact [coordinator] if anything in this note is incorrect.

Do not copy safeguarding or medical details into the worksheet. Apply your organization’s local access, retention and consent policies.