# Event volunteer recognition plan and thank-you note

Use this alongside your volunteer role, expenses and privacy processes. This is an appreciation plan, not compensation advice. Check local rules before offering gifts or publishing names/images.

| Event | Volunteer coordinator | Expense policy owner | Privacy review contact | Message date |
|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] |

## Recognition decision

| Volunteer ID / team | Specific contribution verified by lead | Preferred private/public channel | Name/photo/quote permission recorded where | Recognition owner | Follow-up or feedback route |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Personal note template

Subject: Thank you for helping at [event]

Hi [preferred name],

Thank you for [specific task you performed]. [Truthful, verified result or example] made a difference to [team or attendee experience]. We appreciated the time and care you gave.

If you have feedback about the role or support we provided, please reply to [coordinator/contact]. [Only include a reference or future invitation if actually offered.]

Thank you,
[coordinator]

Track any expense reimbursement through the separate approved expenses process. Do not substitute gifts for expenses, promise valuable benefits without local review, or publish volunteer names and images without the applicable permission.