# Event where-to-stay page: editable copy and verification worksheet

Copy this file for one event edition. Replace every bracketed field with confirmed information; delete fields that do not apply. The **public page draft** is attendee-facing. The **verification register** is internal and may contain contacts or agreement references that should not be published. This worksheet does not book rooms, confirm availability, or update any website automatically.

## 1. Release record (internal)

| Field | Confirmed entry |
| --- | --- |
| Event edition and dates | [ ] |
| Venue name, full address and attendee entrance | [ ] |
| Public lodging page URL | [ ] |
| Page owner and publisher | [ ] |
| Property/contact verification owner | [ ] |
| Date of last public-page check | [ ] |
| Next scheduled check and cutoff to watch | [ ] |
| Who answers attendee lodging questions, if anyone | [ ] |

## 2. Public page draft

### Where to stay for [event name]

[Event name] takes place [dates] at [venue name, attendee entrance address]. The options below [include a confirmed event room block / are independent booking options / include both types]. Check current room availability and the final booking terms on each provider's own site before reserving.

**Getting to the event:** [Verified short transport note. Name a route or service only if confirmed.] [Link to the event's arrival information or a tested directions page.]

### [Property name] — repeat one card per verified option

- **Address:** [Full street address]
- **Relationship to the venue:** [Useful factual description, such as nearby station or a checked route; avoid a guaranteed journey time]
- **Booking type:** [Confirmed event room block / independent booking]
- **Eligible nights, if a confirmed offer exists:** [Dates]
- **Code and booking deadline, only if confirmed:** [Code] / [Date, time and time zone if the provider states one]
- **Rate and included items, only if the property approves public wording:** [Exact confirmed wording; note any qualifications]
- **Where to check cancellation and payment terms:** [Provider page or specific official terms link]
- **Action link:** [Book at property name](https://example.invalid/replace-with-confirmed-booking-url)
- **Separate route link, if useful:** [Directions to property name](https://example.invalid/replace-with-tested-route-url)

### If the listed option is unavailable

[Explain a real next step: check the property's current booking page, choose another verified option, or contact the staffed event team at an approved public address. Do not imply that the event can secure a room if it cannot.]

## 3. Internal verification register — repeat per property

| Check | Source, outcome, owner and date |
| --- | --- |
| Property name and full address match official source | [ ] |
| Official property page URL and contact who confirmed public details | [ ] |
| Booking destination URL and whether it opens without organizer access | [ ] |
| Booking type: room block or independent | [ ] |
| Event dates and nights eligible for any offer | [ ] |
| Group code and where it must be entered, if applicable | [ ] |
| Deadline/link validity including time zone, if stated | [ ] |
| Rate wording, currency, taxes/fees and included items approved for publication | [ ] |
| Cancellation/payment terms source; do not paraphrase beyond confirmation | [ ] |
| Route destination compared with actual attendee entrance | [ ] |
| Public contact route approved for attendee questions | [ ] |
| Last checked / next check / update owner | [ ] |

Keep private hotel contacts, agreement notes, negotiated terms not approved for display, and attendee booking details out of the public page.

## 4. Published-page checks

- [ ] The page URL opens on a phone without an organizer login.
- [ ] Event dates, venue address and entrance match the current event page.
- [ ] Every listed property has a name, address, correct booking type and direct action link.
- [ ] Every link opens the expected property or provider, for the intended nights.
- [ ] A code, deadline, rate or included item appears only when confirmed for this event.
- [ ] Public link text distinguishes booking from directions and names the destination.
- [ ] The correct attendee entrance is used for venue directions; route times are not promised.
- [ ] The page can be read and its links reached by keyboard; focus remains visible.
- [ ] The address is available in text even if a map fails.
- [ ] If no room block exists, the page says so clearly.
- [ ] An expired or unavailable offer has an accurate fallback, not a stale claim.

| Check date / device | Property or page item | Result / correction | Owner | Retest result |
| --- | --- | --- | --- | --- |
| [ ] | [ ] | [ ] | [ ] | [ ] |
| [ ] | [ ] | [ ] | [ ] | [ ] |

**Final approval:** Public copy checked by [ ] on [ ]. Next review due [ ]. When a property changes its terms, update the public page and repeat the affected booking and route checks.