# Outdoor event AV weather response worksheet

Complete with competent AV, electrical and structure suppliers for the actual site. Do not fill technical limits with generic numbers. This record does not certify safety or replace the whole-event severe-weather decision plan.

| Event / site and revision | Weather decision lead | Show caller | AV supplier | Electrical lead | Structure supplier |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Equipment and approved conditions

| Item and exact location | Supplier and design/manufacturer evidence | Rain, wind or pooling exposure | Approved use limit and monitoring method (supplier fills) | Protection or stop action (supplier approves) | Authorised operator |
|---|---|---|---|---|---|
| Speaker support / array | [ ] | [ ] | [ ] | [ ] | [ ] |
| Lighting / rigging | [ ] | [ ] | [ ] | [ ] | [ ] |
| Screen / display | [ ] | [ ] | [ ] | [ ] | [ ] |
| Console / control position | [ ] | [ ] | [ ] | [ ] | [ ] |
| Power distribution / connection | [ ] | [ ] | [ ] | [ ] | [ ] |
| Other | [ ] | [ ] | [ ] | [ ] | [ ] |

## Action and programme handoff

| Observed condition / trigger | Who monitors and alerts whom | Supplier-approved isolation, movement, storage or exclusion action | Programme fallback and audience message | Decision owner and time | Completion evidence |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Return to service

| Affected item | Supplier inspection of equipment, supports and power connections | Public boundary and show route checked | Open defect or restriction | Qualified supplier signoff and time | Show caller acceptance and time |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

If an item cannot be cleared, retain the approved fallback or stop that use. Whole-event weather monitoring, shelter and evacuation remain in the event-wide plan.