# Event check-in method comparison — editable decision worksheet

Event and edition: [ ]  Doors/entrances: [ ]  Ticket or registration types: [ ]  Decision owner: [ ]  Rehearsal date: [ ]

Compare the actual tools and staffing available to this event. Write down observed results from a short rehearsal. Do not fill this with attendee names or ticket numbers.

| Requirement or observed result | QR scan in chosen system | Digital name lookup in chosen system | Printed guest list | Required for this event? |
|---|---|---|---|---|
| Current ticket or registration status available at the door | [ ] | [ ] | [ ] | [ ] |
| Wrong date, zone, ticket type or already-used record recognized | [ ] | [ ] | [ ] | [ ] |
| Changes after list preparation reach the door | [ ] | [ ] | [ ] | [ ] |
| Multiple entrances share admissions state | [ ] | [ ] | [ ] | [ ] |
| Works under planned connection conditions | [ ] | [ ] | [ ] | [ ] |
| Guest without phone/QR can be found and verified | [ ] | [ ] | [ ] | [ ] |
| Staff can resolve same-name and group-order cases | [ ] | [ ] | [ ] | [ ] |
| Attendance records can be reconciled after the event | [ ] | [ ] | [ ] | [ ] |
| Access to personal information is limited appropriately | [ ] | [ ] | [ ] | [ ] |
| Equipment, printing, setup and staff time are acceptable | [ ] | [ ] | [ ] | [ ] |

## Rehearsal record

| Trial | QR scan observed | Digital lookup observed | Printed list observed | Exception owner / next action |
|---|---|---|---|---|
| Valid ticket for the correct entrance | [ ] | [ ] | [ ] | [ ] |
| Already used or wrong-event ticket | [ ] | [ ] | [ ] | [ ] |
| Late purchase, transfer or name change | [ ] | [ ] | [ ] | [ ] |
| No phone, unreadable code or same-name guest | [ ] | [ ] | [ ] | [ ] |
| Network/device interruption | [ ] | [ ] | [ ] | [ ] |

Choice for normal admission: [ ]. Backup method and when to activate it: [ ]. Admission-hold trigger: [ ]. Support-desk owner: [ ]. Device/list custodian: [ ]. Reconciliation owner: [ ].

If printing a list, note when it was generated, who holds each copy, how late changes are handled, and where the copies go after the event. If using multiple disconnected devices, verify whether they share used-ticket state before relying on duplicate warnings. The method selected here is a workflow decision; it does not override the ticketing provider's actual rules or the venue's operating plan.