# Sensory information: observation-to-publication worksheet

Use one row for each attendee-relevant place or programme segment. Confirm facts with venue and production before posting. Do not call an unverified area quiet or promise that every visitor will have the same experience.

| Event/date | Public guide URL | Venue reviewer | Production reviewer | Accessibility contact | Next review date |
|---|---|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

| Place / time | Sound, light, crowd, smell or route condition observed | Attendee option or limit | Confirmed / planned / unknown | Evidence or source | Public wording and page location | Owner | Last checked | Change trigger |
|---|---|---|---|---|---|---|---|---|
| Arrival / queue | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| Main programme | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| Quieter area | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |
| Exit / re-entry | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] | [ ] |

## Public-guide prompts

- What will arrival, queue and check-in look and sound like?
- Which scheduled parts use amplified sound, flashing or changing lights, or strong scents? State known times.
- Where can someone sit or step away, by what route, and during which hours? Is a companion welcome?
- What is uncertain, who is checking it, and when will this page be updated?
- How can an attendee ask a question without disclosing a diagnosis?
- How will ticket holders learn of a material change after publication?

Publish key facts in accessible page text. Map and photos should have useful text equivalents. Review after any room, programme or supplier change.