# Speaker cancellation: programme-change decision card

Complete this with the event lead. Use approved facts only; do not promise a substitute, refund or contractual outcome before review.

| Confirmed change and time | Decision owner | Session and audience affected | Next update due |
|---|---|---|---|
| [ ] | [ ] | [ ] | [ ] |

| Option | Feasible and approved? | Content/production fit | Why selected or rejected |
|---|---|---|---|
| Original speaker, later or remote | [ ] | [ ] | [ ] |
| Qualified substitute | [ ] | [ ] | [ ] |
| Prepared existing speaker or panel | [ ] | [ ] | [ ] |
| Reschedule or openly change session format | [ ] | [ ] | [ ] |

## Handoffs and messages

| Surface or team | Exact confirmed update | Owner | Checked / sent time |
|---|---|---|---|
| Master run of show; MC, stage, AV and room staff | [ ] | [ ] | [ ] |
| Speaker bio, introduction, slides, links and recording permission | [ ] | [ ] | [ ] |
| Event website, app, personal agenda and venue signs | [ ] | [ ] | [ ] |
| Registered attendees for affected session | [ ] | [ ] | [ ] |
| Sponsors, partners or other affected commitments | [ ] | [ ] | [ ] |
| Support desk answer and next-update contact | [ ] | [ ] | [ ] |

Attendee notice: “The [session name] on [date, time and time zone] has changed. [Confirmed speaker/format and room or link]. [What participants should do]. We will update [channel] by [time] if any details remain open.”

Ask an independent person to follow an old agenda link and verify the new time, room, format and support contact.