# Workshop materials and capacity worksheet

Workshop / date: ____  Facilitator: ____  Materials owner: ____  Venue contact: ____
Learning outcome and required activity: ____
Venue-approved limit and workable room layout: ____ (confirm with venue; this sheet is not an occupancy approval)

| Activity | Individual or group size | Essential kit items and units needed | Complete usable kits | Shared stations and rotation time | Facilitator-supported places | Accessible alternative / owner | Binding places | Decision / owner |
|---|---|---|---:|---|---:|---|---:|---|
| Example: model-building | Pair | 1 board + 1 tool set per pair | 9 pair kits = 18 people | 6 stations; no rotation in current slot | 12 | Check alternative grip with facilitator | 12 | Cap at 12 or change plan |
| | | | | | | | | |
| | | | | | | | | |

Stock inspected on: ____  Damaged / missing items: ____  Replacement delivery and owner: ____
Actual session test: date ____  Participant / facilitator observations: ____  Retest owner: ____

Complete usable kits allow: ____ people. Supported station throughput allows: ____ people.
Facilitator can support: ____ people. Venue-approved workable limit: ____ people.
**Booking cap for this format (lowest verified number): ____**

If demand exceeds the cap, choose and approve: [ ] add supplies [ ] add stations/support [ ] split session [ ] adapt activity [ ] reduce registrations.
Decision owner/date: ____  Registration cap updated by: ____  Participant communication owner: ____

Before opening: [ ] materials counted and inspected [ ] one kit or station tested [ ] rotation timed [ ] access needs reviewed privately [ ] facilitator approves fallback [ ] setup/cleanup owner confirmed.