Event vehicle and pedestrian separation brief template

Overlay people and vehicle movements on one map

Download the editable vehicle-pedestrian conflict brief (Markdown, English)

Mark guest arrivals, accessible paths, queues, staff and backstage paths, exits and emergency access. On the same dated plan, trace supplier trucks, carts, waste collection, caterers, accessible drop-off and emergency vehicles through load-in, public opening and load-out. Identify gates, reversals, crossing points and locations where a delayed vehicle could meet a crowd.[1][2]

Resolve each conflict by approved space or time

For each crossing, ask the qualified lead whether the routes can be kept apart physically or whether the vehicle task can finish before the public arrives. Where neither is possible, record the approved control, authorized operators, stop conditions and how people are informed. Do not assume a volunteer may direct public-road traffic or that a generic barrier makes a crossing safe.[2][3]

Assign gate, driver and pedestrian decisions

Name the person who releases each vehicle, the site contact who confirms the path is available, and the person who can stop the move if a pedestrian route changes. Drivers and stewards need the same current map and radio or phone route. Keep emergency access available and confirm any public-road control, closure or diversion with the competent local authority.[1][2]

Walk the plan as the site changes

Review the crossing points before load-in, before doors, during resupply and before load-out. Log blocked routes, changed weather or ground, extra deliveries and any deviation; pause a movement that no longer fits the approved plan. Record who revised and accepted the site traffic arrangement. The worksheet alone does not certify the design or authorize road control.[1][2]